IT 075: Orientation Overview
Welcome new students and new employees! During this workshop you should receive a printed copy of the appropriate version of our Technology Services Welcome Letter (students, instructors, or employees). This letter is also distributed by Human Resources to new employees and by Student Services to new students.
By the end of this session participants will be able to:
- perform a query of the People Search database (video tutorial)
- access the New River portal (and change your password) (video tutorial)
- access your New River email account
- access the Blackboard Learn 9 learning management system
- login to Self-Service Banner and update personal information (video tutorial)
- identify software commonly used at New River (Office 365 should become available before May 2014)
- obtain username and password to access and complete the SmarterMeasures assessment (video tutorial) (costs $24.95 if you take it outside New River)
- locate bookstore information
- review Computer Use Policy
- explain procedure for obtaining New River ID Card
- access Mobile Apps available for New River services
- create an instant message using Blackboard IM
- enroll in the Alert Management System (video tutorial)
Essential Topics Explained
(1). How do I query People Search to obtain my New River username and email address?
All New River email accounts are displayed in the searchable public user directory, People Search. You can locate your username and email address by searching for your name within People Search. If you can't locate your account information, please contact the Help Desk. But most often you will find your account information and you'll discover that all New River email addresses end with @newriver.edu. The username precedes this information and would look like this firstname.lastname@example.org.
STUDENTS: Your username is usually your last name followed by an underscore "_" and then your first and middle initial added to the end (e.g., Amanda Britney Jones would be jones_ab).
EMPLOYEES: Your username is usually your first initial followed by your last name (e.g., Amanda Britney Jones would be ajones).
To find your username, query our public People Search directory using your last name. Initally, your password is your New River ID number with an uppercase "N' preceding it and a lowercase "r" following it (N000123456r) and you should change it when you first login to the portal.
(2). How do I access the College portal (my.newriver.edu), New River email, and Blackboard (and how do I change my password)?
You can access the College portal from anywhere using a web browser. You will need your username and password as explained above. Open a web browser and go to this site https://my.newriver.edu. Once you've logged into the portal, you'll see the Launch Pad on the left side of your screen. It has links to online resources that you'll frequently need to access (Email, Blackboard, Self-Service Banner, etc.). Most of these applications are configured for single sign-on so that you'll not be prompted to authenticate again to access them. But some will require you to provide your username and password the very first time to access them, after that first time the portal will remember this information for you.
The primary method of communication at New River is your @newriver.edu email account. It is generally expected that communications sent to your New River email account will be received and read within a day or so. Instructors should communicate this expectation to students at the beginning of each semester. And students should ask instructors about this expectation if instructors don't mention it on the first day of classes. You can access your New River email by clicking the icon for email in the Quick Launch area of the portal.
On campus employees may also use an email application (Microsoft Outlook) to access their email, but some technical support may be required to configure this. Please contact us (email@example.com or 304-929-6725) to request this assistance if needed.
Blackboard Learn 9 is the learning management system (LMS) used by New River. Every course section is available in Blackboard and instructors use it for posting course information, communicating with each class of students, and some are even using it for quizzes and other features. If a class is completely online, then all course communication, assessments, and course content is in Blackboard. But many instructors who teach face-to-face classes are also finding that Blackboard is a great resource. If you are uncertain how your instructor will use Blackboard, you should ask her or him.
To change your password please view this video tutorial. Just a reminder, once you change your email password then you must use that new password to access the College portal. If you believe that any of your New River passwords has been compromised, please contact us (firstname.lastname@example.org or 304-929-6725) for assistance. Identity theft is a real issue and taking some easy precautions can certainly save you much grief (more info about identity theft).
If you ever forget your password, the Technology Services staff doesn't know your password but we can reset it for you. When you change your password it should conform to these requirements to be considered a strong password:
- Not contain the user's account name or parts of the user's full name that exceed two consecutive characters.
- Be at least six characters in length.
- Contain characters from three of the following four categories:
- English uppercase characters (A through Z)
- English lowercase characters (a through z)
- Base 10 digits (0 through 9)
- Non-alphabetic characters (for example, !, $, #, %).
- Complexity requirements are enforced when passwords are changed or created.
If you are prompted to authenticate when trying to access Self-Service Banner you should use your New River ID number (9 digits) as your User ID and your 6-digit date of birth as your PIN (month + day + year, e.g., 122591). If you do not know your 9-digit New River ID number you may obtain it from any of our campus Student Services personnel or by contacting our Help Desk (304-929-6725 or email@example.com). You'll need to provide sufficient information to prove your identity before we release the information. And we will be implementing strong password requirements for Self-Service Banner soon, so expect to receive a message from us about that early in the Fall term.
There are many options in Self-Service Banner for students (see student tasks). It is where you obtain your official student records, your course schedule, your transcripts and your advisor's name. Instructors (see instructor tasks) use SSB to find official class rosters, student grades, obtaining information on advisees, verifying your teaching schedule, and for inputting mid-term and final grades.
(3). What software is used at New River and how can I obtain a copy?
New River uses many software applications but the most commonly used include our operating systems (Microsoft Windows 7 and Mac OS X) and our office applications (Microsoft Office 2013). Our campuswide license agreement with Microsoft allows us to provide employees with a copy of Office 2013 for home use on their personal computers. To obtain a copy of the installation disk please contact anyone in the Technology Services department.
Unfortunately, it is cost prohibitive to include students in this license agreement but we have partnered with retailers to obtain the best prices for our students to purchase their own copies of office applications. Students can purchase Office 2013 or 365 University from a third-party vendor contact a company such as journeyed.com ($79.99) or theultimatesteal.com ($79.99). Both of these sites recognize New River as an academic institution and offer these prices as their academic discount. New River is working now to migrate all of our email accounts to Microsoft Office 365 Plan A and we tentatively hope to complete this before August 2014. At that point, students will gain access to the office applications in the cloud -- this will be an entirely free service to our students.
(4). What is the READI assessment and how do I access it?
The READI assessment is an online, self-diagnostic instrument to help you to determine your preparedness for using computers, particularly within a distance learning environment. Most folks complete it within 45 minutes and you will receive your results and feedback immediately after you complete it. The feedback helps you to improve specific skill areas. New River faculty require all students taking online courses to complete the READI. Although we are not yet enforcing this requirement, we do strongly suggest that all students complete it.
(5). How do I access New River's Virtual Bookstore?
To best serve students at all New River locations, the campus bookstore is completely online. Through a partnership with Follett, the Virtual Bookstore provides several convenient purchasing options with delivery to your postal address. A link to the site is available under the Current Students menu option of our web site. You can apply financial aid awards to your purchase when you shop for your books (see Bookstore FAQ).
(6). Where can I find the New River computer policy?
The New River Computer Use Policy serves to guide your computing behavior while also providing helpful information about College procedures related to computer use. All students and employees are bound by the policy which is enforced as necessary.
(7). How do I obtain a New River ID Card?
The New River ID Card is a photo ID used to verify your identity. It has your New River ID number printed on it and the cards expire annually, meaning that you need to obtain a new one each year. ID Card pictures can be taken on any campus but the cards are only printed on the Beckley campus. They are then sent via campus mail to the campus where the picture was taken so that you can pick it up within a few days of having the picture made. The employees on each campus that you should contact for a picture and to receive your ID Card are (listed here).
(8). What mobile apps are available for New River services?
If you have a smart phone and would like to download mobile apps that work with New River services, there are a few that we recommend. Our library services include subscriptions to a number of resource databases. The app is named AccessMyLibrary-College Edition and is provided by Gale. And another mobile app is Blackboard Mobile Learn, which grants you access to Blackboard on your iPad or smart phone. New River will soon release our own mobile app and we'll announce this via email and our web site.
(9). What is Blackboard IM and how do I use it?
New River has implemented Blackboard IM as our official instant messaging application. Unlike other instant messaging applications, this one is integrated with other New River systems. It is course-based, meaning that you can easily communicate with everyone else in your class because they are already grouped together for you. The "School" tab provides direct access to employees in student services areas grouped into "Help Desks". To get started, check your New River inbox for an invitation to download the client to your computer. If you don't find the invite, contact the Help Desk. And please ask your instructor how she or he plans to use this tool in your course.
(10). What is the New River alert system and how do I enroll in it?
The New River alert messaging system is actually a feature of the College portal. It allows key administrators to send emergency notifications to everyone or to specific groups within the College. It delivers these messages using three channels (an email message in your New River inbox, a pop-up notification when you login to the portal, and an SMS message to your cell phone). You don't need to do anything to receive the notifications in your inbox and as a pop-up when you login to the portal, but to receive them as SMS messages on your cell phone you must complete the Alert System Registration form.