The following procedures apply when a new employee is hired at New River:

1. New employee accepts position.
2. HR creates Contract Letter with start date, full name, and position title.
3. HR creates new record in Banner and a 9-digit New River ID number is created.
4. HR performs data entry in new employee record.  This record consists of the following fields:
1. New River ID Number
2. Title (Ms. Mrs. Mr. Dr.)
3. First Name
4. Middle Name
5. Last Name
6. Preferred Name
7. Job Title
8. Department
9. Building and Office Room Number
10. Office Phone Number (completed by IT)
11. Office Phone Extension (completed by IT)
12. Corporate Mobile (if assigned) (completed by IT)
13. New River Email Address (completed by IT)
5. HR emails IT (itsupport@newriver.edu) notification that employee Banner record has been created (notice includes information identified above).
6. IT queries Active Directory using standard naming convention (first initial + middle initial + last name) to create local email account (David). If standard name is unavailable a sequential number is added to the end of the username (e.g., ssmith1).
7. IT updates the Banner record to include the email address.
8. IT queries supervisor to determine computer and phone needs (David).
9. IT schedules and performs installation of computer and phone (Help Desk).

NOTE: Preferably all these steps are completed prior to the start date.